Why Document Management

What is Document Management?

For many people, the advantages of moving towards electronic document management and content management are obvious. For other folks, this is new, uncharted territory. This section strives to educate the public on what document imaging is, and why it is beneficial for any business.

View our Document Management Whitepaper, "Document Management – What is it and Why do you need it? The Benefits and ROI of an Electronically Managed Document Environment"
What is Document Imaging, Document Management and Content Management and what's the difference?
Definition:

Document Imaging Document Imaging is the process of converting paper documents, microfilm, microfiche and aperture cards into electronic image files. Once scanned or imported, documents are processed and indexed using one to many parameters and stored in an electronic archive. Images stored in the knowledge base (electronic archive) can be retrieved, viewed, panned, zoomed, rotated, cropped, resized, annotated and redacted. Software applications that enable imaging functionality are known as document management systems (DMS).
Document Management A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management, Document Imaging, Workflow systems and Records Management systems.
Content Management
A Content Management System (CMS) is a software system used for content management. Content management systems are deployed primarily for interactive use by a potentially large number of contributors. The content managed includes computer files, image media, audio files, electronic documents and web content. The idea behind a CMS is to make these files available inter-office, as well as over the web. A Content Management System would most often be used as an archive as well. Many companies use a CMS to store files in a non-proprietary form. Companies use a CMS to share files with ease, as most systems use server-based software, even further broadening file availability. Many Content Management Systems include a feature for Web Content, and some have a feature for a "workflow process."

Purpose:
To capture information stored on physical documents and facilitate rapid retrieval. Office space is being crowded with bulky, inefficient filing cabinets and there are better ways to manage paper. In some cases, this is being mandated by governing agencies. In other cases, it is mandated by the client's bottom line: Get control of your paper, or lose business!

Benefits at a Glance:
» Faster retrieval of records
» More precise retrieval of records
» Enhanced security of records
» Disaster recovery capability
» Improved customer service
» Space savings
» Enhanced productivity of records management
» Automate your data entry
» Business Systems Integration
» Regulatory and Legal Compliance

What is Document Management?

Why do I need Document Management?

Product Suite

How can it help my industry?

How can it help my job?

Definition:
Document Imaging	Document Imaging is the process of converting paper documents, microfilm, microfiche and aperture cards into electronic image files. Once scanned or imported, documents are processed and indexed using one to many parameters and stored in an electronic archive. Images stored in the knowledge base (electronic archive) can be retrieved, viewed, panned, zoomed, rotated, cropped, resized, annotated and redacted. Software applications that enable imaging functionality are known as document management systems (DMS).
Document Management	A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management, Document Imaging, Workflow systems and Records Management systems.
Content Management	A Content Management System (CMS) is a software system used for content management. Content management systems are deployed primarily for interactive use by a potentially large number of contributors. The content managed includes computer files, image media, audio files, electronic documents and web content. The idea behind a CMS is to make these files available inter-office, as well as over the web. A Content Management System would most often be used as an archive as well. Many companies use a CMS to store files in a non-proprietary form. Companies use a CMS to share files with ease, as most systems use server-based software, even further broadening file availability. Many Content Management Systems include a feature for Web Content, and some have a feature for a "workflow process."
Purpose:	To capture information stored on physical documents and facilitate rapid retrieval. Office space is being crowded with bulky, inefficient filing cabinets and there are better ways to manage paper. In some cases, this is being mandated by governing agencies. In other cases, it is mandated by the client's bottom line: Get control of your paper, or lose business!
Benefits at a Glance:	» Faster retrieval of records » More precise retrieval of records » Enhanced security of records » Disaster recovery capability » Improved customer service » Space savings » Enhanced productivity of records management » Automate your data entry » Business Systems Integration » Regulatory and Legal Compliance