Find any document in seconds
Imagining Any Document at Your Fingertips in Seconds with a Document Management and Content Management Solution
Document Management technology today provides many benefits that are impossible to achieve in paper-based filing systems.
Questys’ Document Management and Content Management System indexes every word on every page for search and retrieval. Companies are not limited to specific key fields such as client name or transaction date to search. For example, assume a company wants to locate every document that exists in the organization referring to Product “X.” In a manual filing system, this would take an enormous amount of time if it could be accomplished at all. With electronic filing, this process takes just seconds.
The speed of search, one of the most important factors in any Document Management and Content Management System, is the hallmark of Questys. In virtually all cases, the system will locate a unique search term in less than one second regardless of database size! Compare that to waiting 30 seconds, 5 minutes, 20 minutes…or more!
Secure your business' information
Securing Your Business' Vital Information with a Document Management and Content Management System
Any organization has sensitive documents that only a select few are allowed to handle. In a paper-based filing system, these documents get stored in a filing cabinet with two or three other drawers that are filled with information. If an employee needs a file from another drawer, that means that your sensitive documents are also exposed.
With a document management and content management system, files are secured individually or in groups, to allow only those that have security clearance to access sensitive information. Also, a document management and content management system can control a user’s function ability, allowing only the users that you choose to delete or edit files. Finally with a document management and content management system's audit trail will show you every action ever performed by any user of the system. This helps keep track of user activity and also is required to comply with certain industry regulations.
Reduce Operational Costs
Reducing Operational Costs with a Document Management and Content Management Software
When we look at running a business, there’s typically an unrecognized cost of operating and maintaining a paper-based filing system. Although companies have to use paper, many industries and organizations become inundated with it. Medical practices, law firms, real estate and lending companies are all paper-intensive industries. Managing that volume of documentation is, for most, a time-consuming, labor-intensive, customer-facing process that eats away at the bottom line.
When analyzing a company’s current paper-based filing system versus an document management and content management system, it is important to look at all costs from a realistic perspective. The safest route to justify the procurement of an electronic system is to only focus on those quantifiable costs. Although soft costs, such as better customer service, productivity and efficiencies, are often a lure into the purchase of such systems, the hard cost savings alone should justify the purchase.
Click here to analyze the cost of your paper-based filing system.